By Supply Unlimited · Published 14 September 2026 · 2 minute read
Define the recipient groups
Separate attendees, staff and speakers if they need different items. Estimate quantities for each group and make any spare allowance explicit. Reusable Drinkware might be useful for attendees, while Notebook & Pen Sets may suit a workshop format. Choose according to the event’s practical use rather than adding unrelated products to fill a package. Check the actual contents and dimensions of each selected item before deciding how they will be distributed.
Prepare artwork per product
Collect the approved logo and wording in a usable source file. Ask for the available branding method and area on each item. A design that works on a folder may not fit a pen or curved bottle. Review each proof at a useful scale, including spelling, orientation and placement. Keep optional personal names separate from shared company artwork, and confirm whether they can be accommodated. Avoid treating a lifestyle image as a proof of the finished branded product.
Allow time for your own checks
Give the supplier the required arrival date as well as the event date. You may need time to inspect, sort and distribute the items. Ask for confirmation of product availability, branding steps and transport before finalising the event plan. State whether delivery is to one office or several destinations. Keep the final quotation and proofs together so a colleague can check the order if you are unavailable. A clear brief supports coordination even when several product categories are involved.
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